Responsibilities:

• Manage the President and CEO’s calendar and scheduling workflow, including internal and external meetings, briefings, and events, aligned with priorities set by the Chief of Staff;
• Coordinate meeting logistics (agendas, prep timelines, attendee confirmations, materials distribution, and follow-ups) for Executive Office engagements;
• Draft and edit executive materials—including correspondence, briefing memos, talking points, and internal updates—at the direction of the Chief of Staff.
• Support external engagement operations by coordinating scheduling, preparing briefing packets, and facilitating timely follow-up for partner, donor, embassy, think tank, corporate, and government-facing meetings (without serving as the primary relationship owner).
• Maintain accurate records in a CRM/contact database, including engagement notes, next steps, and stewardship tracking; produce concise internal summaries as needed. • Arrange domestic and international travel for the President and CEO, including itineraries, accommodations, and meeting logistics.
• Support board and leadership meeting logistics by coordinating schedules, compiling materials, tracking deadlines, and ensuring timely circulation—under the direction of the Chief of Staff.
• Anticipate issues and keep workstreams moving by flagging conflicts, identifying gaps in preparation, and escalating decision points to the Chief of Staff when appropriate.
• Handle sensitive information with care and represent the Executive Office with professionalism, responsiveness, and strong interpersonal judgment.
• Draft social media posts for the President and CEO.

Qualifications: 

• Bachelor’s degree required;
• One to two years or more of relevant experience supporting senior leadership in a fast-paced environment (executive office, policy, government, nonprofit, international affairs, or comparable); internships qualify
• Demonstrated experience managing complex scheduling and logistics (calendar management, meeting coordination, and domestic and international travel planning);
• Experience supporting external engagement workflows (partners, donors, embassies, corporate/government stakeholders) through coordination, preparation, and follow-through;
• Exceptional organizational skills and attention to detail;
• Ability to edit and write quickly and clearly, including drafting correspondence, briefing memos, and talking points;
• Positive, flexible, get-it-done attitude;
• Ability to multitask in a fast-paced, often changing environment;
• Ability to work independently and within a team across the organization;
• Strong problem-solving skills and sound judgment;
• Advanced working knowledge of Microsoft Office, especially Outlook, Word, PowerPoint, and Excel;
• Comfort learning and using tools for CRM/contact management (e.g., Salesforce or comparable databases) and maintaining accurate records and follow-up tracking;
• Demonstrated ability to manage multiple tasks in a time-sensitive environment and maintain strong follow-through;
• Ability to handle sensitive information, meet deadlines, and maintain grace under pressure;
• Willingness and ability to work late evenings or weekends, as required.

A successful candidate will have:

• Have an understanding of and a commitment to CEPA’s mission to transatlantic values and principles;
• Be highly organized and familiar with (or eager to learn) the functions and pace of a public policy nonprofit organization;
• Demonstrate strong judgment and diplomacy when coordinating with senior-level internal leaders and external stakeholders;
• Meet timelines and manage multiple workstreams simultaneously with professionalism and consistency;
• Be able to work well independently, while also contributing in a highly dynamic team environment under the direction of the Chief of Staff;
• Demonstrate care and professionalism when working with confidential, proprietary, or sensitive information;
• Be flexible, solution-oriented, and positive in approaching challenges—especially when priorities shift quickly;
• Maintain accurate tracking (notes, next steps, contact records) to support institutional continuity and strong stewardship.

CEPA offers exceptional benefits that include:

• Competitive pay;
• Generous employer-subsidized health insurance;
• 403(b) Retirement Plan; and
• Generous paid vacation leave, sick leave, personal leave, and holidays.

About CEPA:

The Center for European Policy Analysis (CEPA) reinvents Atlanticism for a more secure future. We work to ensure a strong and enduring transatlantic alliance rooted in democratic values and principles with strategic vision, foresight, and policy impact. Through cutting-edge research, analysis, and programs, we provide fresh insight on security, defense, and geopolitics to government officials and agencies; we help transatlantic businesses navigate changing strategic landscapes; we build networks of future Atlanticist leaders. CEPA is a nonpartisan, nonprofit, public policy institution.

At CEPA we believe in creating an inclusive workplace that promotes and values diversity because we recognize there is value in difference. More importantly, we believe creating an environment where everyone, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, or citizenship, can do their best work is the right thing to do. We encourage people of all backgrounds to apply.